Insightly vs Notion: Detailed Comparison (2026)

Choosing between Insightly and Notion is a common decision for teams evaluating software solutions. Insightly positions itself as crm with project management built in, while Notion focuses on being all-in-one workspace for notes, docs, and project management. Insightly is a CRM tool that helps teams and businesses crm with project management built in. Compare Insightly features, pricing, pros and cons with alternatives to find the best fit for your needs. Notion has been available since 2013. Both platforms compete in the software space, but they take different approaches to solving user problems.

When it comes to pricing, Insightly offers a free plan with a freemium pricing model. Notion offers a free plan with Free, Plus and Business plans available. Both tools provide free plans, making it easy to test each before committing. At the entry level, Notion is the more affordable option starting at $10/mo compared to $29/mo.

Notion differentiates itself with Kanban Boards, Gantt Charts, Multiple Views plus 2 additional capabilities. These feature differences often determine which tool is the better fit depending on your team's workflow and priorities.

Users consistently praise Insightly for free plan available, growing user base and community, streamlines sales pipeline management. On the other hand, Notion earns recognition for incredibly flexible workspace, beautiful and intuitive interface, excellent for documentation. In terms of user satisfaction, Insightly holds a 4.1/5 rating from 316 reviews, while Notion has a 4.7/5 rating based on 700 reviews.

Who should choose Insightly? Insightly tends to be the better pick for teams of various sizes that prioritize free plan available and want to start for free. Who should choose Notion? Notion is often preferred by organizations of different scales that value incredibly flexible workspace and appreciate having a free tier.

Ultimately, the choice between Insightly and Notion comes down to your specific requirements, budget, and team size. We recommend signing up for Insightly's free plan and Notion's free plan to test both platforms with your actual workflow before making a final decision. The feature comparison table and user ratings above should give you a solid starting point for narrowing down which software solution fits your needs best.